Registration

Pre-registration is closed.
On-site registration will be available at the Conference.
* Banquet tickets have been sold out.

Registration Desk

Open Hours
Monday, November 9
9:00 - 19:00
Tuesday, November 10
8:00 - 17:00
Wednesday, November 11
8:00 - 17:00
Thursday, November 12
8:30 - 17:00
Place Entrance lobby on 2nd floor, Pacifico Yokohama
Deadline for Author Registration August 31, 2015   September 7, 2015
Deadline for Early Bird Registration September 15, 2015
Deadline for Pre-Registration October 26, 2015   October 29, 2015

After October 29, 2015, On-site Registration will be available at the registration desk during the period of IECON2015.
We would appreciate your cooperation to register as early as possible.

  • * All deadline dates are in Eastern Daylight Time (EDT).
  • * The deadline date is based on the arrival date of your application form and the confirmation of your payment of the registration fee to the Registration Office.

Registration Fee

  • * There are two types of fee for IEEE Member, IEEE-IES Member, Non IEEE Member and IEEE Life Member;
    the fee including Banquet ticket and the fee without Banquet ticket.
  • * Please note that seat availability of the Banquet is limited and application will be accepted on a first-come-first-served basis.
    Ticket for the Banquet has been sold out.

- All payments must be made in Japanese Yen.

Category Early
Until Sep. 15, 2015
Late & On-site
From Sep. 16, 2015
It includes
IEEE Member with Banquet ticket JPY 93,000 JPY 113,000
  • - All Technical Sessions
    (including Tutorial)
  • - Conference Materials
    (Program book, Proceedings and Tutorial Note on USB)
  • - Welcome Reception on Nov. 9
  • - Coffee Breaks
without Banquet ticket JPY 90,000 JPY 110,000
IEEE-IES Member with Banquet ticket JPY 88,000 JPY 108,000
without Banquet ticket JPY 85,000 JPY 105,000
Non IEEE Member with Banquet ticket JPY 118,000 JPY 138,000
without Banquet ticket JPY 115,000 JPY 135,000
IEEE Student Member *1 Banquet is NOT included JPY 65,000 JPY 85,000
Student Non Member *1 Banquet is NOT included JPY 75,000 JPY 95,000
IEEE Life Member with Banquet ticket JPY 68,000 JPY 88,000
without Banquet ticket JPY 65,000 JPY 85,000
Banquet for Student, Accompanying guest *2
Sold out
JPY 10,000  
Welcome Reception for Accompanying guest *2 JPY 3,000  
Additional Paper (limited to 1 paper) *3 JPY 20,000 -  
Additional page (per page)*4 JPY 10,000 -  
Additional Proceedings (USB) JPY 10,000  
Additional Program Book JPY 1,000  
  • *1: Student rate is applicable only to those who have student status at the time of conference.
    Students are required to submit a scanned copy (in either jpeg or pdf format) of their student ID or student certificate letter from their supervisors via online registration form.
    Please be advised that student rate will not be applied for adult students with full time job.
    Student registrations are not valid for authors registering a paper.
  • *2: Tickets for the Welcome Reception (Nov.9) or Banquet (Nov.11) can be purchased for Accompanying guests.
    Ticket for the Banquet has been sold out.
  • *3: Registration Requirement for Paper Presentation
    For the papers to be included in the program, authors should meet the following conditions:
    • - Each paper must have one Regular Rate registration completed by one of the authors.
      Student Member registrations are not valid for authors registering a paper.
      In IECON2015, IEEE Life member is dealt with differently in terms of Proceeding Publications.
      If you are an IEEE Life member and are the author who submits the final paper to IECON2015,
      please contact to Office of IECON2015 whose e-mail is "iecon2015-reg@jtbcom.co.jp"!
    • - Complete the conference registration and payment by August 31, 2015   September 7, 2015.
    • - If you would like to submit two papers, please apply for "Additional paper" instead of making two registrations, so that you can obtain the discounted rate.
    • - If you would like to submit three or more papers, please register twice (one registration with additional paper AND another registration). When you make a 2nd registration, please add "2" after your family name.
  • *4: Up to 6 pages are allowed for each paper. Authors may submit over-length paper up to 10 pages by paying for “Additional Page" fee.

Payment

Payment must be made in Japanese yen and can be made by one of the following methods:
- Credit Card (VISA, MasterCard, Diners Club, AMEX or JCB)
- Bank transfer:

The Bank of Tokyo-Mitsubishi UFJ, Ltd., Shin-Marunouchi Branch
1-4-1 Marunouchi, Chiyoda-ku, Tokyo, 100-0005 Japan
Account Name: IECON2015
Account No. : (Ordinary Account) : 3239169
SWIFT Code: BOTKJPJT

  • * Any bank charges including the ones of paying banks or intermediary banks should be borne by the applicants.
  • * For international bank transfer, the transaction fees of banks in both the source and destination countries might be deducted from your payment. If the amount of received payment is less than that of registration fee, you will be asked to pay the balance on-site.
    For your information, the following paying bank's charges are required in Japan:
    Remittance charge (always required): approx. JPY 1,500
    Lifting charge (depending on your bank): approx. JPY 2,500
  • * If the remittance covers more than one person, please inform us of the name of each participant.
  • * If you require an invoice for the payment, please contact the Registration Office after online registration.
  • * Receipt will be provided at the conference site.

Confirmation

If you have paid the registration fee by credit card, Registration Confirmation will be sent to the registered e-mail address automatically.

If you pay the fee by bank transfer, a reply e-mail with bank information will be sent to the registered e-mail address. After confirming your payment, Registration Confirmation will be sent by the Registration Office.

Please print out the Registration Confirmation e-mail and present at the registration desk to receive the Congress materials and a printed receipt.

If you do not receive any e-mail message within 24 hours, please contact the Registration Office.

Registration Correction

If there is anything to be changed or corrected on your registration data, please contact the Registration Office.

Cancellation

If you cancel your participation in the conference, please be sure to notify the Registration Office by e-mail or fax immediately. The following cancellation fee will apply, based on the date when the office receives notification of cancellation. However, if you are the author of the papers listed on the conference proceedings, your registration fee will not be refunded.

Cancellation notified by Cancellation fee
Until October 5, 2015 10,000 yen plus bank charge
From October 6, 2015 100% of the amount of payment (no refund)
  • * All refunds will be made after the conference.
  • * Bank charges will be deducted from the amount to be paid back.

Online Registration

Visa Information

Citizens of certain countries are required to obtain a visa to enter Japan. Please check the website of the Ministry of Foreign Affairs of Japan (MOFA) to know if you need to obtain a visa and the visa application procedures:
http://www.mofa.go.jp/j_info/visit/visa/index.html
The organizer will provide assistance to prepare the document for visa application.

Before you apply for assistance, you are required to take the following steps.

1. Complete your registration with full payment of the fee
2. Book a Flight
3. Reserve a Hotel
* The period of your stay must be scheduled for a maximum of 14 days (including the arrival & departure day in Japan).

For application or any other inquiries, please contact Visa Support Office (iecon2015-visa@jtbcom.co.jp).

Visa Support Application Starts on August 15, 2015 (JST)
Deadline for Visa Support Application September 30, 2015 (JST)

Student Travel Support

For student travel support, please refer to the website of IEEE-IES Student Scholarship Program; http://vps.ieee-ies.org/students/studscholarships.
Please contact Prof. Marek Jasinski (gold.ies.ieee.chair@gmail.com) for more information.

For any inquiries about registration, please contact:

Registration Office of IECON2015
c/o JTB Communication Design, Inc. (former ICS Convention Design, Inc.)
Celestine Shiba Mitsui Bldg. 3-23-1, Shiba,
Minato-ku, Tokyo 105-8335, Japan
TEL: +81-3-5657-0789
FAX: +81-3-3452-8552
E-mail: iecon2015-reg@jtbcom.co.jp
*Contact information has been changed from April, 2016.